- PURPOSE OF CODE OF CONDUCT
- CODE OF CONDUCT AT EVENTS
- REPORTING AN INCIDENT
- INFRINGEMENTS OF THE CODE OF CONDUCT
- COMMUNICATION OF THE CODE OF CONDUCT
- OTHER IMPORTANT INFORMATION
1. PURPOSE OF CODE OF CONDUCT
Warrantti is a community that unites business students from varying backgrounds. Everything we do is rooted in our members and we recognize that together we are at our strongest.
The purpose of the code of conduct is to assure that all our members and partners understand how the values of Warrantti are shown in our behavior towards each other and those around us. The code of conduct will demonstrate what type of behavior is expected of all of us in voluntary work, events, as well as in our daily life as a member of Warrantti.
Warrantti encourages all our members to get to know these standards in order to make the right choices to make our community even more concise and responsible.
This code of conduct will be updated by the board if there rise any issues that need to be added or updated.
This Code of Conduct applies to all Warrantti members, volunteers, guests at events, partners, and anyone in a position of trust at Warrantti or in organizations and projects run by Warrantti. These policies stand in all interactions in our community, both in person and online.
The violation of these standards will be monitored by the Chair and the board of Warrantti. As stated in the organization’s rules, in extreme cases the board can restrict the misbehaving person’s rights to attend events and voluntary work or even dismiss the member from Warrantti. Each case of potential violation of the Code of Conduct that is brought to attention will be observed privately and with respect to everyone involved.
3. CODE OF CONDUCT AT EVENTS
Events are an integral part of daily student life, and thus an emphasized part of Warrantti’s Code of Conduct. Our goal as a student association is to create an environment where every person feels safe and welcome to participate. Every event is dedicated to providing harassment-free conditions for everyone, regardless of their gender, gender identity, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion. Inappropriate behavior includes all forms of violence.
3.1 How to behave at events
Be aware of your surroundings and your fellow participants. Refrain from demeaning, discriminatory, or harassing behaviour and speech. Note that the use of illegal drugs is prohibited in Warrantti ry’s events. Violent behavior is not accepted at Warrantti ry’s events. If you see a dangerous situation, someone in distress, or violations of this code of conduct, notify the event organizers, ‘Hyvikset’ or any member of the Board immediately. People attending Warrantti’s events agree to follow this Code of Conduct with all of its references to Warrantti ry’s and VYY’s event rules.
3.2 For Event Organizers
Event organizers will be expected to enforce this Code of Conduct throughout their event in order to assist Warrantti ry in ensuring that everyone has a safe and positive experience. Event organizers are required to add a reference to this document to their event texts (see below part 7: Other Important Information). It is crucial to plan ahead, so make sure all of the event organizers are aware of how to handle any potential instances of inappropriate behavior. For an additional checklist for event planners, see part 5: Reporting an Incident.
4. REPORTING AN INCIDENT
Warrantti ry has a zero-tolerance policy for any type of harassment and inappropriate conduct or behaviour. A safe environment is a subjective experience that is always contextual and cannot be judged from the outside. We encourage you to always take action if you observe something inappropriate since keeping quiet is never acceptable. If you witness, hear, or experience a breach of the Code of Conduct during events or on Warrantti ry’s premises, please take the following actions:
1. If you or another person is involved in inappropriate behavior, take initiatives to step in and, if you can, ask the offending party to stop.
2. If someone is in immediate danger, dial 112 for authorities.
3. Inform the event’s organizers or “hyvikset” of the situation.
4. If possible, write down what happened to make future dealing with the situation easier. To report the incident, get in contact with the chair of Warrantti or any other member of the borard. You can also contact the VYY’s harassment person.5. You can also report the incident through anonymous google forms that you can find on Instagram or on Warrantti’s website.
6. Warrantti may impose sanctions on those who have been found to be in violation of the Code of Conduct after conducting an investigation and hearing from all relevant parties. More information about the sanctions in part 6.3.
5. INFRINGEMENTS OF THE CODE OF CONDUCT
The aim of this section is to assist those who have responsibility for dealing and are encountered with inappropriate behaviour. While examples of the kinds of unacceptable behaviour that might be addressed by the sanctions listed below are provided, it’s vital to keep in mind that each occurrence will have its own unique set of circumstances. Many individuals may not be aware of how their behaviour has affected those subjects to it. Thus, each case must be considered on its merits, and it is not possible to have one model applied to all cases. It is important to note that when establishing how serious an incident or pattern of behaviour is, categorizing the type of behaviour is less important than the impact it has on those subjected to it.
5.1 NECESSARY ACTIONS OUTSIDE WARRANTTI RY
We would like to emphasize that the actions set out in this document can also be taken alongside police or court action. None of the actions outlined in this document should replace reporting to and involvement of the police where offenses have been committed or where the safety of any person is threatened.
5.2 EQUAL TREATMENT AND TRANSPARENCY
Before making any further decisions on potential sanctions, all relevant parties, including the person accused of inappropriate behavior, are contacted in order to obtain the most complete picture of the case in question.
Furthermore, it is essential that Warratti ry members are informed of the different sanctions administered by the Warratty ry board. This will not only show that the organisation takes unacceptable behaviour seriously but will allow Warrantti ry members to anticipate the possible sanctions to adverse actions.
5.3 POSSIBLE SANCTIONS FOR VIOLATING THE CODE OF CONDUCT
The sanctions are considered and applied by the Chair of the Board and one of the Warrantti’s “hyvis”. The possible sanctions for violating the Code of Conduct include but are not limited to:
An official warning from Warrantti ry
The purpose of the official warning is to immediately address the situation/violation with the person accused to prevent it from happening again. If the behavior continues after the warning, Warrantti ry reserves the right to impose further disciplinary actions, up to and including a ban from volunteering at Warrantti ry and termination of membership. By giving the warning, Warrantti ry points out the inappropriate behavior and gives the person a chance to change their behavior before any further actions.
A ban on coming to Warrantti’s premises
A person can be seen as unfit to have access to Warrantti ry’s premises. The ban’s length can be anything from one week to a permanent ban.
A ban to volunteer, work or have a position of trust at Warrantti ry
A person can be seen as unfit to represent Warrantti ry in any position. The ban’s length can be anything from one week to a permanent ban.
Termination of Warrantti ry membership
According to Warrantti ry statutes, it is possible to terminate a person’s Warrantti ry membership if the person has violated Warrantti’s statutes on purpose.
6. COMMUNICATION OF THE CODE OF CONDUCT
The Warrantti ry Board is in charge of communicating this Code of Conduct, and English is the primary communication language so that all our members have an equal chance to understand this code of Warrantti. The document and its policies will be communicated to all members as well as external partners via Warrantti ry’s communication channels in order to establish a common ground for the Warrantti ry community.
This Code of Conduct has been implemented as a part of Warrantti ry’s membership process and is compulsory to agree upon to be accepted as a new member of the association. In addition, this document or a corresponding summary will be attached to all Facebook event descriptions of associations that function under Warrantti ry, starting latest from the beginning of the year 2023. Warrantti and its divisions and clubs will also follow VYY’s event rules and add the link to this document. This ensures that everyone is aware of the policies that should be followed at these events.
The set of standards in this document should be applied to both in-house marketing and business partnerships.
7. OTHER IMPORTANT INFORMATION
Chair of the board – Dariush Rahim, 044 975 3543, email@example.com
Warrantti’s “hyvikset” 2024:
Laura Vuorenoja – 040 754 5395
Joanna Jalonen – 044 304 5001
Liise Halme – 044 550 0234
Common email: firstname.lastname@example.org
Event text for the event organizers:
By registering, you agree that Warrantti ry will store your information in its system and delete it either within ten days of the end of the event or until the need so requires.
The event follows Warrantti ry’s Code of Conduct in all matters. You can find all the links to the rules Warrantti ry and the attendees follow from our code of conduct. Warrantti ry or VYY do not accept any harassment, bullying or discrimination in events. Read more about Code of Warrantti:
Description of accessibility at the event: